Wheatlands HOA JANUARY WORK SESSION MINUTESWednesday, January 14, 2026 7:00PM 

1. CALL MEETING TO ORDER

Meeting called to order at 7:01PM
     

1. FINANCIALS
   1. Overall Financials from full year 2025 not yet available – Nancy Hauth

Mike Rylander asked why the HOA had a tax bill of approx. $1000.00 for 2024 (paid in 2025).
 

1. ELECTIONS
   1. Confirm open seats – BOARD

Open seats are Michele Buchanan (current President), Nick Brasile (current Secretary), Ryan Miller (Director), and an unfilled open seat.
 

1. INSURANCE
   1. Insurance Quote status – Michele Buchanan

A quote has been received from Alliant Insurance which is still over $10,000. Negotiations to continue.

1. Webinar January 21 at 6PM - Community Association Insurance: Navigating Costs and Emerging Risks

Nancy Hauth and Michele Buchanan to attend
 

1. OTHER BUSINESS
   1. Electrical company – Eissner Electric – status of service

Lights are still out under trees at Barrington and Haefenrichter and at Barrinton and Eola.  Michele to contact Freda McKay again.

1. Status of Bo Xu fence issue – Nick Brasile

Pat Costello has advised us that we can remove the current fence and install an approved style fence.  He advised that we contact the owner to let him know.  Nick will get quotes from various fence companies.

1. Approved payment plan of one delinquent homeowner ($3400+)
2. Approved one architectural application for a “Gazebo”
3. Potential change to HOA management company – Michele Buchanan

Total expenditure with RealManage is over $74,000.00 Looking for a more responsive partner and lower cost if possible.
 

1. FUTURE MEETINGS (2026 Schedule) Ryan Miller – please update on our website
   1. January Meeting – Work Session – January 14th
   2. February Election Meeting – OPEN – February 18th
   3. March Meeting – Work Session – March 18th
   4. April Spring Meeting - OPEN – April 22nd
   5. May Meeting – Work Session – May 20th
   6. June Meeting – Work Session – June 17th (in person)
   7. July Meeting – Work Session – July 22nd
   8. August Meeting – Work Session – August 19th – Determine 2027 Budget
   9. September Fall Meeting – OPEN – PROPOSED BUDGET PRESENTATION TO HOMEOWNERS – September 16th
   10. October Meeting – Work Session – October 21st
   11. November – No Meeting
   12. December Budget Approval Meeting – OPEN – HOMEOWNERS APPROVE FINAL BUDGET FOR 2027 – December 2nd

 
 ADJOURNMENT