Documents & Forms

Governing documents, request forms and Board resolutions for the Wheatlands HOA.

Forms

Please submit forms before starting any work. Questions? Contact the property manager or a Board member.

Architectural Change Request

Required for any change to the exterior of your home or property, including siding, roof, gutters, windows, doors, patios, decks, sidewalks, driveways, solar panels and in-ground pools. Above-ground pools are not allowed. Covered by Section 9.07 of the Declaration.

Fence Architectural Change

Required for any new fence, and for any change or repair to an existing fence, under Section 8.08©. Rules cover placement, materials and height (4, 5 or 6 feet). Some lots are fence-restricted.

Board Nomination Application

Interested in serving on the Board? Fill out the nomination application.

Key rules

Plain-language summaries. The full text from the Declaration is included below each one.

Fences: Section 8.08(c)

On lots designated “Fence Restricted Lots,” a fence may be built only between the rear lot line and the back of the home, and must meet these specifications:

  • MaterialWestern Red Cedar, board-on-board (shadow box)
  • Height4, 5 or 6 feet (per Board rules) and compliant with municipal code
  • Boards1×6, spaced edge-to-edge and back-to-back to meet the city’s percent-open requirement
  • Posts4×4 with cedar cap, set 42″ deep about 8 ft on center, concrete footings
  • RailsTwo 2×4 back rails: one at the top of the boards, one 12″ up from the bottom
  • Top cap1×4, centered on the boards

Effective January 1, 2026, damaged fencing must be repaired promptly; unrepaired damage may be fined.

Design & maintenance: Section 9.07

No exterior work may begin without prior written approval. That includes grading or excavating, landscaping changes, buildings, driveways, walkways, fences, signs, and changes of exterior color. Work started without approval can be stopped, and the Association may require the property to be restored.

Lots must be kept neat and well-maintained. If a property isn’t maintained, the Association may perform needed work and charge the owner; unpaid charges after 30 days can become a lien on the property.